Governing Rules and Regulations

Governing Rules and Regulations

The Governing Event Rules and Regulations for Individuals,
Organizations, Agencies, Schools, Institutions and Governments
Involved on Trips and Events out of and/or Associated with College
Visitation Charities, Inc.; from CECAAL and any Associated Programs/Partnerships/Consortiums
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To SHRINK these Regulations below to 1-page go to: https://urlzs.com/Z9svt
To ENLARGE these Regulations below to 9-pages go to: https://urlzs.com/VBjVc
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In the event the aforementioned link is outdated the most current Regulations should be
posted on our website: www.collegevisitationcharities.org or you can request them to beemailed to you at info@collegevisitationcharities.org.
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These rules will be rewritten in 2022. Therefore, know that there may be additional
reductions, expansions, additions, removals and edits to the clauses hereunder.

I. DEFAULT REGULATIONS, IMPLIED CONSENT & THIRD PARTY RULES:
(1) All payments, registration, trips and events are governed by these Governing Event Rules
and Regulations (hereafter, “Regulations”) which may be provided, referenced, or mentioned
on each individual trip and/or relevant event promotional material(s) and during promotional
meetings. Hereafter, trips, visits, events, tours and activities will be represented by the word
“Event.”
(2) You are bound to these Regulations by implied consent at the moment of your first written
notification thereof. Any correspondence, discussion, payment, registration, or paperwork
submitted thereafter will fall under implied consent to these Regulations.
(3) These Regulations apply even if the applicant is paid for by a Third-Party payee (i.e., a
sponsor, a school, a business, an agency, etc.) as it applies equally to the Third-Party payee
even if the applicant drops-out, misses the departure, departs early or is removed due to
deplorable behavior, improper dress or academic failure either before, during or after the
Event. Additionally, Third-Party payee’s will be notified in writing (by postal mail or by email) of
the Regulations and given a reasonable opportunity of 10 calendar days or less from the
notification date to retract promised support or to request a refund prior to the Regulations
and refund policy taking full effect. Any Third-Party payee who with less than 7 calendar daysbefore an Event, either initiates an inquiry, a statement of support, or produces payment will
have little no opportunity for a refund once paid.
(4) In the event of a Regulation not written, not clearly stated or implied in Permission Forms,
Contracts, and Agreements, then, these Regulations will be considered the baseline (e.g.
default) rules. Any complete Parental Permission document, Youth Contract, Sweat Equity
Agreement, Group and Business Travel Event Contracts, and any other Agreements, Contracts
and Memorandums will supersede these Regulations unless stated in writing. Any incomplete
Form, Contract, or Agreement, “Quickie App” permission form, including any emergency or
temporary day-of-departure or nearing-the-day-of-departure verifiable electronic, handwritten
or verbal parental permission or staff Contracts are all bound to these Regulations.
(5) COLLEGE VISITATION, INC. (Circa 10/01/19 d/b/a College Visitation Charities, CVC,
CollegeVisitation, CVO, CollegeVisitiation.Org and College Visitation, Inc.; from CECAAL) is a
charitably-purposed, not-for-profit business, promotional brand and website
(www.collegevisitationcharities.org/.com) which is born out of but is separate from the faith-
founded C.E.C.A.A.L., Inc. (a/k/a CECAAL).

II. PRICE SCALE AND DEADLINE RULES:
(1) Generally, the earlier you register the better chance at acceptance and financial support
you have.
(2) A non-refundable application fee of not less than $12.00 is due when you register by paper
using this “Quickie App” on Page 1, or it is added to, or in addition to the Event price if
registering online. Some fee waivers, fee delays and reductions available by request.
(3) Pay close attention to the deposit and balance dates. Those who make payments on time
will be able to attend the event of their choice if seating is available and if the applicant has
successfully been cleared by our any applicant appraisal process.
(4) Late payments can result in the applicant being waitlisted or removed from an Event
without a refund.

III. WHO CAN ATTEND RULES?:
(1) Generally, Events take applicants ages 12-20 if the applicant is mature-minded and self-
sufficient as there is little patience for immature and emotionally high maintenance applicant.
Some age limitations and other exceptions may apply for some events and will be in writing on
promotional materials.
(2) Priority is given to upperclassmen (depending on the Event) and applicants with clear higher
educational goals and cosmopolitan interests.
(3) We do not discriminate by race, color, gender, religion, sexual preference, political bent or
national origin. Anyone discovered discriminating on the basis aforementioned can have
restrictions or be removed from the Event.
(4) The travel intensity and academic schedule may present a difficulty to those with severe
mobility and developmental disabilities. Such customers can request a quote for a Private
Personalized Tour.(5) Any forms, applications, documents, clearances, credentials or remedies required for our
Event must be completed and returned or travel or Event entry can be denied without a refund.
(6) The Corporation reserves the right to refuse entry, re-entry, travel or continued travel to
objectionable person(s) under the influence of alcohol or drugs (legal or illegal), or whose
conduct is such as to make him or her objectionable to other attendees and a safe and
pleasurable event atmosphere.

IV. DEPARTURE AND RETURN RULES:
(1) Events can depart from and return to a number of cities nationally and internationally.
Events can run for multiple blocks of time and/or for consecutive days.
(2) Applicants may attend any public Event no matter where they live globally as long as they
can provide their own air, train, or busfare to the departure city and pass our applicant
appraisal and acceptance process. Private Events may have a specialized selection of
applicants. Personalized and discreet Events are structured to answer a specific need for a
particular small group or individual.
(3) Events which involve international travel or travel outside the contiguous U.S.A. will often
provide an adult escort from a set U.S.A. or international departure city to escort minors to the
Event or international arrival city.

V. ACCOMMODATION AND TRANSPORTATION RULES:
(1) Overnight accommodations are generally in 3-4 star-rated hotels with a maximum of four
per room of the same-gender and/or orientation normally. Some specialized Events will lodge
on college campuses, in dorm-like facilities, campsites or retreat center settings.
(2) Transportation if over 30 non-discounted attendees will generally be a motorcoach bus
Event, with some exceptions due to certain specialized Events. If less than 30 attendees, when
financially practical, a modern passenger van, minibus, minivan, SUV, or smaller passenger
vehicles may be used depending on the registration and budget size. Some Events are
designed, regardless of size, to use passenger vans, for the purpose of having smaller academic
travel cohorts and/or for assigned team travel.
(3) A $100.00 a day pre-event overnight fee and/or a post-event overnight fee will apply to
those applicants who are in need lodging days before or days after the event. This fee can be
raised to $200.00 per pre or post overnight stay if this service is needed in Europe or outside
the contiguous U.S.A.

VI. REGISTER ONLINE, BY PAPER & ESSAY RULES:
(1) Applicants can register online for most events at WWW.COLLEGEVISITATION.ORG or
WWW.CECAAL.ORG or by paper application using by using the “Quickie App” found on Page 1
above and at: https://urlzs.com/oWWeH.
(2) Events of 1-3 days in length will not require an essay unless stated.
(3) Events of 4 days in length or more must provide a 1-4 paragraph essay or a video-essay on
“How this trip can broaden my horizons?” unless stated otherwise.VII. INTERVIEWS, PRE-MEETINGS, FORMS, ACCEPTANCE & FORFEITURE RULES:
(1) Some Events will hold preliminary overview meetings for applicants (parent with child in
some instances). Meetings take place in-person in cities where we have high registration.
Additionally, other such meetings may take place in smaller settings, or via tele-conference,
web-conference, telephone, or via a developing or experimental communication technology.
(2) Some Events will require that applicants have an appraisal interview either in-person, by
phone or by other electronic means of communication. This is a part of the acceptance process
since event space and seating is often limited.
(3) If the applicant does not get accepted or cancels before acceptance notification any
prepayments will be returned minus any non-refundable application fee.
(4) Once the applicant is verifiably notified of our Offer of Acceptance (hereafter, “Offer”) in
writing they will lose any deposit and application fee paid.
(5) The Offer must be verifiably accepted or denied by the applicant (or their agent, similar to

VII:7) within a stated period of time or the applicant can forfeit their acceptance.
(6) The penalties for a forfeiture are twofold unless stated otherwise in writing: (A) there will
be a loss of any deposit & application fee paid; plus, an additional loss of one-fourth more of
any remaining payments paid, and (B) to either: {i} withdraw our acceptance Offer and place
the applicant in the Waitlist Pool process, but, without a guarantee of a re-Offer; or, {ii} remove
the possibility of a re-Offer by withdrawing the Offer indefinitely, thus cancelling the applicant
from further consideration.
(7) Once the applicant accepts the Offer (or if a minor, the parent or parental
proxy/representative/agent can accept on the minor’s behalf) then all payments already
received and all payments thereafter will be 100% non-refundable.

VIII. STAFF CREDENTIAL RULES:
(1) Our policy is for pertinent staff to receive federal fingerprinting, police, driving, and child
abuse background checks or our equivalent.
(2) Some parental and general volunteering allowed but not on all Events so as to best
replicate college independence on college visitation Events and will involve some training,
background check and credential review.

IX. CREDIT CARD ACCEPTANCE RULES:
(1) The use of credit, debit cards, virtual wallets and payment apps are allowed but a 5%
surcharge will be added.
(2) We accept regularly Visa, Mastercard, Discover, American Express, Zelle and CashApp at this
time.
(3) Some international credit cards such as JCB and UnionPay may be accepted depending on
the credit card processing company we use which can change its policies at any time.
(4) Payments processed online (or offline) are subject to our Regulations at our website at
www.collegevisitationcharities.org and by request. NOTE: The CollegeVisitation.Org websiteshould have the most current Regulations in the event the other sources are outdated. [ You
can alternatively view the one-page version of these Regulations at: https://urlzs.com/Z9svt ].
(5) Any refund returned to you by request or in error electronically, by paper check or cash
without this Company’s authorization (e.g., by a Third-Party processing service, a bank, or
credit card service) that is in violation of these Regulations (e.g., fraudulently, falsely and
otherwise) will still be owed to this Company as our Regulations will still be in full effect,
including possible additional penalties and legal action.

X. CASH, CHECKS (DOMESTIC & FOREIGN), AND FOREIGN CURRENCY RULES:
(1) Do not mail cash or coins. Cash or coins in U.S. currency will only be accepted only at
meetings set-up to collect payments or by a Company representative authorized to collect cash.
We will not accept foreign cash, generally; but, if and when we do, an additional fee may apply.
(2) Checks, Money Orders, Travelers Checks and Cashier’s Checks drawn on a United States
bank are acceptable forms of payment.
(3) Wire Transfers from a U.S. based bank will be accepted at an additional fee of $30.00. Wire
Transfers from a non-U.S. based bank will be accepted at an additional fee of $35.00.
(4) Foreign checks (including Traveler’s Checks) not utilizing the US Dollar ( $ ) as its currency
will be accepted at an additional flat fee of $10.00 (US Dollars) per foreign check, but only if the
check currency is in Euro’s EUR ( € ), British Pounds Sterling GBP ( £ ), Canadian Dollars CAD ( C$
), Mexican Peso MXN ( Mex$ ), Nigerian Naira NGN ( ₦ ), Israeli Shekel ILS (₪), Japanese Yen JPY
( ¥ ) or the Chinese Yuan Renminbi CNY ( ¥ ). Some exceptions and additions may apply.
(5) Currency conversion during billing or refunding must be calculated (with any obligatory
fees) in U.S. Dollars or a bill can be sent to make whole what is owed.

XI. FEE REDUCTIONS, PAYMENT PLANS AND EXCUSED ABSENCE REQUEST RULES:
(1) Fee reductions are pre-written into some Events which you can receive based on the date
you apply. The date you send in your registration application will lock in your discount. Other
fee reductions are merit, legacy, competitive and generosity based. Email your financial
questions to: CollegeVisitation@gmail.com.
(2) For applicants in greater financial need some additional discounts and/or Sweat Equity
(volunteer hour based) discounts may be granted if a brief letter is attached or emailed
explaining the basis of your financial need. Ultimately, the cost burden falls on the applicant,
their family and fundraising network. Ask everyone you know to help you fundraise. For
example, if 25 friends and family donate $20.00 each to you that totals $500.00. If 50 friends
and family donate $20.00 each that totals $1000.00.
(3) A written payment plan can be established if you submit a plan with solid pay dates with the
final payment made on or before the Event deadline, unless, an extended payment deadline
request is approved.
(4) Alumni and Associates, their In-Home Siblings, and on occasion Causal Relatives will receive
minimally a minor but an automatic 5% discount, if we are notified of this relationship status.
(5) Applicants who must miss one or more school or work days shall receive a signed ExcusedAbsence Request Letter to be given to their school or employer for consideration. Do not make
any substantial payments prior to being sure the applicant is cleared to attend as the no-refund
rules will still apply.
(6) Proven children of current and retired Educators, U.S. Military, Firemen, & Police get a 5%
reduction in cost. 10% if child lives overseas.
(7) Provable price matching will be honored if a similar college tour exists within a 60-day
period of our own and its schedule is at least a two-thirds match to our own.

XII. ADDITIONAL RULES AND REGULATIONS:
(1) You can communicate with us, ask questions and request promotional and registration
materials by mail, phone, email or social media:PHONE, FAX, VIDEOCONFERENCING:

Phone (Inside USA): 1-267-255-3428
Phone (Outside USA): 001-267-255-3428
Fax/Facsimile: 1-800-587-7165
EMAIL & WEBSITE:
Email: CollegeVisitation@gmail.com
Website: WWW.COLLEGEVISITATION.ORGSOCIAL MEDIA:
Facebook: collegevisitation.org
Twitter: govisitcollege
LinkedIn: collegevisitation
Instagram: collegevisitation
Snapchat: collegevisit
POSTAL MAIL:Postal Mail (USPS): College Visitation, from CECAAL, P.O. Box 42406, Philadelphia, PA 19101-2406 (USA)Package Mail (FedEX/UPS): College Visitation, from CECAAL, 1906 Chelsea Road, Floor 1,Baltimore, MD 21216
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Make checks and money order’s payable to: “C.E.C.A.A.L. and/or CECAAL”.
(3) Most events have a certain number of meals included. Some events you may have to pay
for some or all of your meal(s). On other events, our nomenclature will be in terms of a meal
“stipend” as either partial, daily or overall.
(4) PAYMENTS ARE NON-REFUNDABLE ONCE ACCEPTANCE APPROVAL HAS BEEN OFFERED AND
THE APPLICANT (OR THEIR PARENTAL REPRESENTATIVE, IF A MINOR) HAS VERIFIABLY ACCEPTED
THEIR EVENT OFFER, AND IS GENERALLY NON-TRANSFERABLE WITHOUT A SIGNIFICANT LOSS
OF FUNDS OF FIFTY PERCENT OR GREATER.
(5) If the Event is canceled not by this Company but by a participating group, organization,
school, agency and the like, or by common forces outside of our control or by overwhelming
forces legally defined as Force Majeure, at our discretion, after any losses and necessary
payments, a portion of the remaining funds may be transferable to a future event, but will notreturned as direct payment(s). Spent funds which are returned or refunded after a cancellation
can be refunded, by request or grace.
(6) Prices are based on a set range of paid-in-full attendees. If under-registration exists or if
discounts given have reduced the budget and/or profit margin critically, the Event may be
canceled, shortened, converted or may continue with a possible transportation size
rearrangement or reduction, and/or an accommodation change, or a price increase to adjust
for lesser attendee numbers.
(7) Events unable to depart as advertised, for whatever reason, will at our discretion be
rescheduled, renegotiated or cancelled. If rescheduled, a new date will be finalized. If
renegotiated, new criteria, new dates, and perhaps additional costs will be agreed upon. If the
renegotiation is unsuccessful for your child or group, at our discretion, your remaining
uncommitted funds may be returned or transferred as an Event credit or a combination of
both. If the Event is cancelled by us, at our discretion, your remaining uncommitted funds may
be returned, transferred as an Event credit or a combination of both.
(8) A $35 fee is assessed for each occurrence of a returned check, invalid credit/debit card or
non-negotiable cash.
(9) When a parent (or authorized parental agent) signs the Permission Form for their child,
then, general parental, legal, medical, safety/protection, and non-violent behavior modification
authority is transferred for the duration of the event to event staff to act in locus parentis (“in
the place of the parent”) to assure to the best of our ability safety, health and general
supervision.
(10) When an adult or a minor (or their authorized agent) wears or possesses our event
identification credentials or signs the Parental Permission Agreement, Parent With Child
Contract, a Staff/Volunteer Contract or Agreement, or a Group/Business Contract, then they
themselves and the adults or minors associated with them at the event, are subject to our
behavioral expectations, Codes of Conduct and Regulations. In addition, if the adult or minors
sign or does not sign a Contract but demonstrates unacceptable incompetence,
uncontrollability or incapacity they can be carefully removed and/or expelled.
(11) I understand that timeliness is expected. If any adult or minor child are not reasonably on
time for any part of the event either person can be penalized: (A) financially, (B) with event
shortened or eliminated, (C) with participation in or observation of event reduced or
eliminated, (D) with event beginning without him/her, (E) with event continuing-forward with
its agenda/itinerary, (F) with re-entry denied, and (G) with a combination of these.
If a minor child is not on time, or is suspected missing or kidnapped during an event, we will
first employ a team to initiate the appropriate response, investigation and search; and therein,
will also need to be both the appropriate parental briefing and to determine if the
agenda/itinerary can continue simultaneous of the child search. If the search is unsuccessful,
our search team after turning over all relevant data and documents to the parents, police and
investigative Authorities can rejoin the Event for the purpose of giving a full briefing to event
leadership. The event leadership will provide regular updates to parents and will seek regular
updates from the investigative Authorities.(12) I understand and assume all risk for physical, pleasurable and entertainment activities I or
my minor (or adult) child may involve themselves in. Such as, the use of any swimming pool,
beach, amusement park, recreational park, or activity facility during our Event; and will abide by
all policies, procedures, and rules regarding any swimming pool, beach and/or recreational park
or facility we visit or use, including rules given for outdoor and indoor tourist attractions and
malls we may visit and during free time. Recreational staff will provide either general direction,
oversight, or supervision during such activities.
(13) Scheduled events can change due to weather, group size, traffic, geo-political and geo-
environmental events (e.g. Force Majeure), cash depreciation or availability, scheduling
conflicts, pending requests or for any practical reason before or during an Event without a
refund.
(14) There is an ongoing possibility that some of our college Event campus visit request’s will
not fit into the college’s normative campus visit schedule without some adjustments,
exceptions, or substitutions being made (this possibility also exists with non-college visit events
also). As such, official visits are not always possible. Unofficial visits may be limited.
(15) College Visitation, Inc., its partner organizations or staff can make no conclusive claim to
any applicant’s acceptability or unacceptability to any college or university or employer we visit,
except of course, the college or university or employer themselves.
(16) You grant permission for the use of your likeness (including voice) in photographs, videos,
audio, live streaming or other digital or taped production or reproduction in any and all College
Visitation, Inc. Consortium member publication(s) and website(s), without payment or any
other consideration worldwide, and will not be returned, and we can edit, alter, copy, exhibit,
publish or distribute for purposes of publicizing Consortium programs and any other lawful
purpose.
(17) Refunds when issued are categorized as: (A) an overpayment refund, (B) a transfer cash to
credit refund (C) a contractual refund, (D) a grace refund (E) a court ordered refund.

XIII. SEVERABILITY, INDEMNIFICATION, DISPUTE RULES AND CHANGES:
(1) Severability: You agree if any provision of these Regulations is or becomes illegal, invalid or
unenforceable in any jurisdiction, that shall not affect: [A] the validity or enforceability in that
jurisdiction of any other provision of this Agreement; or [B] the validity or enforceability in
other jurisdictions of that or any other provision of this Agreement.
(2) Indemnification: You agree to fully indemnify, defend and hold harmless (collectively
“indemnify” and “indemnification”) COLLEGE VISITATION, INC. its respective Consortium
businesses and programs, Affiliates, partners, members, subsidiaries, officers, directors,
employees, agents, consultants, information providers or suppliers or other partners from and
against all claims, demands, actions, suits, damages, liabilities, losses, settlements, judgments,
costs and expenses (including but not limited to reasonable attorney’s fees and costs), whether
or not involving a third party claim, which arise out of or relate to [A] any breach of any
representation or warranty of you contained in this Agreement, [B] any breach or violation of
any covenant or other obligation or duty of you under this Agreement or under applicable law,in each case whether or not caused by the negligence of COLLEGE VISITATION, INC. other
Indemnified Party and whether or not the relevant Claim has merit.
(3) Choice of Law and Dispute Resolution: You agree that these Terms shall be governed in all
respects by the laws of the State of Pennsylvania.  In the event a dispute arises between you
and COLLEGE VISITATION, INC. (including any Consortium member(s)), our goal is to provide you
with a neutral and cost effective means of resolving the dispute quickly. Any claim or
controversy at law or equity that arises out of this Agreement or our services shall be resolved
by binding arbitration conducted by telephone, on-line and/or based solely upon written
submissions where no in-person appearance is required, if it cannot first be resolved between
parties. In such cases, the arbitration shall be administered by the American Arbitration
Association in accordance with their applicable rules, or any other established Alternative
Dispute Resolution (ADR) provider mutually agreed upon by the parties. Any judgment on the
award rendered by the arbitrator may be entered in any court having jurisdiction thereof.
(4) Changes, Additions, Stipulations, or Lining Out: Any changes, stipulations, or deletions,
including lining out by any party will not be considered agreed to or binding on the other unless
such modifications have been initialed or otherwise approved in writing by the other.


First Revised: 08/29/2019.